Legistify Services private limited
Data Classification and Handling Policy
Effective Date: [Insert Date]
Document Name: | Data Classification and Handling Policy |
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Classification: | Internal |
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Document Owner: | CISO/MR- |
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Document Approver: | Top Management |
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Original Document Issue Date: | 10/09/2023 |
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Current Edition: | Version 2.0 |
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Revision History: |
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S. No. | Description of Change | Date of Change | Version No. |
1 | Initial Release | 10/09/2023 | 1.0 |
2 | Second Release | 10/09/2024 | 2.0 |
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Introduction
This Data Classification and Handling Policy outlines the procedures for classifying and handling data based on its sensitivity and criticality to Legistify Services private limited.
All employees, contractors, and third-party partners are required to adhere to this policy to ensure the appropriate protection, storage, and transmission of data.
Data Classification Levels
Data will be classified into the following levels based on sensitivity and criticality:
Public (Level 1): Information intended for public disclosure. No restrictions apply.
Internal Use (Level 2): Information for internal use only. Limited distribution within the organization.
Confidential (Level 3): Sensitive information requiring a higher level of protection. Access restricted to authorized personnel.
Restricted (Level 4): Highly sensitive information requiring the strictest controls. Limited access on a need-to-know basis.
All employees will be informed of the classification levels and their corresponding handling requirements.
Data Handling Guidelines
Public (Level 1) Data:
No specific handling requirements.
Can be shared publicly without restrictions.
Internal Use (Level 2) Data:
Limited access to authorized personnel.
Use caution when sharing information externally.
Encryption recommended for transmission.
Confidential (Level 3) Data:
Access restricted to personnel with a need-to-know.
Encryption required for transmission.
Secure storage and disposal procedures must be followed.
Restricted (Level 4) Data:
Limited access on a need-to-know basis.
Strong encryption required for transmission and storage.
Rigorous access controls and monitoring in place.
Data Encryption
Encryption must be applied to data in transit and data at rest, especially for Confidential (Level 3) and Restricted (Level 4) data.
Encryption protocols and algorithms must adhere to industry best practices and standards.
Data Storage and Disposal
Confidential (Level 3) and Restricted (Level 4) data must be stored on secure, authorized systems.
Data disposal procedures must be followed to ensure the secure deletion or destruction of information.
Data Transmission
Use secure channels and encryption when transmitting Internal Use (Level 2) and above data.
Avoid transmitting Restricted (Level 4) data unless absolutely necessary, and ensure it is done through secure means.
Data Access Controls
Access to data will be managed based on the principle of least privilege.
Regular reviews of access permissions will be conducted to ensure they align with business needs.
Incident Reporting and Response
Any unauthorized access or disclosure of data must be promptly reported following the organization's incident response procedures.
Incident response plans will include specific procedures for addressing data breaches at different classification levels.
Training and Awareness
Employees will receive training on data classification and handling procedures during onboarding and periodically thereafter.
Regular awareness campaigns will be conducted to keep employees informed of the importance of data security.
Policy Review and Compliance
This policy will be reviewed and updated at least annually or as needed to address changes in data types, technology, or regulations.
Compliance with this policy will be monitored through regular audits and assessments.
Enforcement
Violations of this Data Classification and Handling Policy may result in disciplinary action, including termination of employment or legal action.
Employees are encouraged to report any breaches or violations promptly and may do so without fear of retaliation.
By adhering to this Data Classification and Handling Policy, we contribute to the protection and responsible management of Legistify Services private limited. data assets.
Policy Revision History
Date | Version | Author | Reviewer | Approver | Comments |
10/09/2023 | 0.1 | ISMS Manager | CIO | Management | Draft Version of Data Classification and Handling Policy |
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