Skip to main content

Codex Notice Management Tool

An AI-powered workspace designed to support drafting, research, document analysis, and structured decision-making within the Notice Management module.

M
Written by Mansi Rana

Overview

Legistify Codex is an AI-powered workspace within the Notice Management module that helps users generate structured outputs for drafting, document analysis, research, and strategic decision-making. It allows you to interact through natural language prompts and receive organised, actionable responses.

Codex can process direct instructions, scenario-based questions, and uploaded documents to generate outputs such as notice drafts, summaries, explanations, checklists, and analytical insights. It is designed to improve efficiency while maintaining control and review within your workflow.

How to Access Codex

1. Log in to your account.

2. From the left-hand navigation menu, click on Codex.

3. The Codex workspace will open, where you can begin entering your queries.

Getting to Know the Codex Interface

When you open Codex, you will see a prompt bar at the centre of the screen. The + icon on the left side of the prompt bar is your main menu for all Codex actions, including Upload Files, From Vault, Connectors, Use Style, Create Project, and Select Project. The hamburger menu (three lines icon) to the right of the + icon opens a side panel where you can access New Chat, Projects, and Recent Chats. The model selector in the bottom right of the prompt bar lets you switch between AI models. You can also switch the active AI model directly from the sidebar without leaving your current chat.

Attachments added to a Codex session are visible within the chat, so you always have a clear view of which files are in context for the current conversation.

How to Use Legistify Codex

Step 1: Enter Your Prompt

In the input field, type your question, instruction, or task clearly.

Examples:

  • Draft a reply to this legal notice for non-payment of dues.

  • Summarise the key demands and deadlines in this notice.

  • What are the legal risks if this notice is not responded to within 30 days?

  • Create a checklist of documents needed to respond to this notice.

  • Explain the legal basis cited in this notice in simple terms.

  • Generate a tracker for all pending notices by region.

The more specific your instruction, the more structured and relevant the output will be.

Step 2: Attach Documents (If Required)

For document-based tasks:

  1. Upload the relevant file (e.g., notice document, reply draft, supporting evidence).

  2. Enter your instruction (e.g., "Summarise the key claims" or "Identify deadlines").

  3. Codex will analyse both your prompt and the document content before generating a response.

This enables contextual outputs based on actual document content rather than generic answers.

Step 3: Review the Generated Output

Codex provides structured outputs that may include:

  • Clearly formatted notice drafts and reply letters

  • Bullet-point summaries of notice content

  • Risk and compliance assessments

  • Deadline and action item checklists

  • Comparative analysis across notices

  • Strategic recommendations

You can copy the output, refine your prompt for improvements, or ask follow-up questions within the same workspace.

Predefined Prompt Suggestions

Codex provides predefined prompt suggestions on the home screen, grouped by category, to help you get started quickly. In the Notice Management module, the categories are Drafting, Productivity, Strategy, and Learning. You can click any suggestion to run it directly or type your own prompt in the field.

Attaching Documents

  1. Click the + icon in the prompt bar.

  2. Select Upload Files from the menu.

  3. Choose the file you want to attach.

  4. Type your instruction and submit the prompt.

Codex will analyse the document content alongside your prompt and generate a response based on the actual file, not a generic answer. You can upload notice documents, reply drafts, court orders, legal opinions, CSV files, and Excel spreadsheets.

Vault

Vault gives you direct access to files stored in your Additional Storage from within Codex. It is enabled by default for all organisations.

How to access Vault in Codex

  1. Click the + icon in the prompt bar.

  2. Select From Vault from the menu.

  3. Browse and select the files you want to bring into the current Codex session.

  4. Type your instruction and submit the prompt. Codex will work with the selected Vault files alongside your prompt.

This means you no longer need to download files from Additional Storage and re-upload them to Codex — you can access them directly.

Use Style

Use Style lets you control the tone and format of Codex's responses for the current session.

  1. Click the + icon in the prompt bar.

  2. Select Use Style from the menu.

  3. Choose from the available options.

Available styles

  • Normal — Default balanced response. Suitable for most tasks.

  • Concise — Shorter, to-the-point outputs.

  • Formal — Structured, professional language for external-facing documents.

  • Explanatory — Detailed responses with context and reasoning.

  • Learning — Simplified language with examples, useful for onboarding or understanding complex topics.

Projects

Projects lets you group up to 50 notices into a single workspace and run queries across all of them together, with shared context and custom instructions. This is particularly useful when managing a high volume of notices across regions, verticals, or legal categories. For a full walkthrough, refer to the Projects in Codex (Notice Management Tool) article.

Artifacts

When you submit a drafting request, Codex generates a response with an Open button. Clicking it opens the draft as a formatted, editable document in the Artifact panel alongside the chat. You can view it, edit it manually, or ask Codex to refine it further — all without leaving the platform. For a full walkthrough, refer to the Codex Artifacts (Notice Management Tool) article.

Chat History

Every conversation in Codex is automatically saved. Click the hamburger menu in the prompt bar and select Recent Chats to view and reopen past conversations. Chats run inside a project will show the project name tagged alongside them.

Core Use Cases

1. Drafting

Codex can generate:

  • Notice reply letters

  • Legal demand notices

  • Internal escalation communications

  • Summaries of notice content for internal review

  • Reports and structured memos on notice portfolios

This reduces manual drafting time and provides a structured starting point.

2. Productivity

Use Codex to:

  • Break down complex legal notices into concise summaries

  • Generate deadline and action item checklists

  • Organise notice details into structured formats

  • Convert scattered information into clear response plans

It helps transform unstructured input into clear, actionable outputs.

3. Strategy & Decision Support

Codex supports scenario-based analysis, such as:

  • Evaluating the legal risks of non-compliance

  • Comparing approaches to notice response

  • Identifying potential regulatory or contractual concerns

  • Exploring implications of specific legal claims in a notice

It provides structured reasoning to support internal decision-making.

4. Learning & Knowledge Support

Codex can:

  • Explain legal concepts cited in notices in simple language

  • Provide examples for better understanding

  • Clarify the intent and application of specific legal provisions

  • Offer structured learning support on demand

This makes it useful for both experienced legal professionals and new users handling notices for the first time.

AI Models

Codex supports multiple AI models. The active model is shown in the bottom right of the prompt bar. Click on it to switch. You can also switch models directly from the sidebar without leaving your current chat.

Available models

  • Claude Opus 4.7 — Best for complex legal reasoning, deep analysis, and high-quality drafting.

  • Claude Opus 4.6 — Strong choice for drafting notices, reply letters, and structured legal documents.

  • Claude Haiku 4.5 — Suited for quick reviews and extractions.

  • Claude Opus 4.5, GPT-4o-mini, GPT 5.1 — Available under More Models.

Best Practices for Effective Results

  1. Be specific — the more context you provide, the more relevant the output.

  2. Mention the notice type, jurisdiction, or applicable law where relevant.

  3. Give Codex a role or perspective: "Review this from the recipient's perspective."

  4. Use follow-up questions to narrow down or refine a response.

  5. If the output is not right, try switching to a different model.

  6. For recurring workflows, use Projects so you do not have to repeat context each time.

  7. Always upload the actual document rather than describing it.

Important Disclaimer

Legistify Codex is designed to assist with drafting and analysis. It does not replace professional legal advice or internal approval processes. All outputs should be reviewed before implementation or external circulation.

Conclusion

Legistify Codex centralises drafting, research, document intelligence, and structured thinking within one AI-powered workspace in the Notice Management module. By combining natural language interaction with document analysis capabilities, it enables legal teams to respond to notices faster, generate organised outputs, and support informed decision-making directly within the platform.

Related Articles
Did this answer your question?