1. Who is responsible for providing the contract templates?
Legistify collects the required templates from the client to ensure seamless integration into the system.
2. Can clients upload templates independently?
Yes, clients have the ability to upload templates directly into the system.
3. What is the solution if a business user is unsure about the type of contract they need to request?
In such cases, a blank template can be created with only the essential details, labelled as "Others", "RFP", etc. The Legal team can later add the necessary clauses or an appropriate template.
4. Is there a limit to the number of templates that can be uploaded?
There is no restriction on the number of templates that can be uploaded. However, commercial considerations may apply.
5. Can drafts received from vendors be uploaded into the system?
Yes, vendor-provided drafts can be uploaded under the "Third-Party Contracts" section, where users can further review and edit them using the platform's built-in editor.
6. Can contracts be sent for internal approval or negotiation without creating a user ID for the recipient?
No, a user ID is mandatory for individuals assigned Viewer, Commentator, or Editor roles within the organization. However, third-party users do not require a user ID.
7. What are the options for uploading legacy data?
The Legistify team can assist in uploading all executed documents during the deployment phase, provided they adhere to the prescribed format.
AI-powered data transfer solutions are available at an additional cost.
Clients also have the option to upload the documents independently.
8. Can the platform be hosted on a client’s servers?
No, Legistify operates as a SaaS-based platform and does not support on-premise deployment. However, integration with a private cloud solution is available for clients who wish to store data on their own servers while the platform continues to run on Legistify’s infrastructure.
9. Does the system provide alerts for contract expiry dates?
Yes, alerts can be customized based on the client’s preferred frequency and notification settings for:Contract expiration dates, Renewal reminders, Obligation deadlines
10. Can access to templates be restricted for specific departments?
Yes, templates can be configured with department-wise access controls to ensure restricted visibility and usage based on organizational requirements.
11. How does the AI-powered clause generation feature work?
Legistify's AI analyzes contract requirements and generates appropriate clauses, streamlining the drafting process and reducing manual effort
12. Can the platform assist with contract compliance monitoring?
Yes, Legistify offers AI Playbook, which provides custom rulebooks and automated reviews to ensure contracts align with compliance standards.
13. How does the system handle obligation tracking?
The AI-powered obligations feature simplifies contract management by tracking responsibilities, ensuring clarity, compliance, and actionable insights.
14. Can the platform summarize lengthy contracts?
Yes, our AI tool extracts key details from contracts, delivering concise summaries for quick insight, allowing you to focus on essential information.
15. Is there a search functionality for specific clauses within contracts?
Absolutely, AI automatically extracts key contract clauses, streamlining reviews and boosting productivity by allowing effortless focus on important sections.
16. How does the AI Extractor benefit contract management?
The AI Extractor streamlines contract management by making agreements searchable and organized, using OCR technology to extract key data for quick access.
17. How can we collaborate on contract editing?
Legistify's in-built editor enhances team workflow with version control, approval workflows, and real-time collaboration features.
18. What features are available for post-contract execution?
After contract execution, the platform offers steps for managing obligations, renewals, Amendment, termination and other post-execution actions to ensure compliance and efficiency.
19. How does the repository function work?
The repository section provides features and benefits for storing and managing contracts, ensuring easy access and organization.
20. What is the 'To Do' page used for?
The 'To Do' page offers features and benefits for tracking tasks and obligations related to contract management, enhancing productivity.
21. How does the escalation feature work?
The escalation feature allows users to create and manage escalations, ensuring timely attention to critical contract issues.
22. Can we set up approval workflows for contract creation?
Yes, the platform offers a comprehensive guide on setting up contract creation approvals to streamline the approval process.
23. How do we manage role-based access?
Users can set up role-based access to control permissions and ensure appropriate access levels within the platform.
24. How does Legistify ensure data security and confidentiality for our contracts?
Legistify follows industry-leading security standards, including:
End-to-end encryption for data transmission and storage
Role-based access controls (RBAC) to restrict unauthorized access
Audit trails & logging for complete visibility into contract modifications
ISO 27001 and GDPR compliance to ensure data protection best practices
Additionally, clients can integrate their own private cloud storage for enhanced security measures.
25. Can Legistify integrate with our existing ERP, CRM, or other third-party systems?
Yes, Legistify offers API-based seamless integration with various enterprise systems, including:
ERP platforms (SAP, Oracle)
CRM tools (Salesforce, Zoho)
Document Management Systems (SharePoint, Google Drive, Dropbox)
Custom integrations can also be developed based on specific client requirements.
26. Can we migrate our legacy contracts from multiple sources (emails, scanned PDFs, etc.) and extract metadata from them?
Yes, Legistify provides multiple data migration options, including:
Bulk upload & OCR processing for scanned contracts
AI-powered metadata extraction, identifying key contract terms like parties, dates, obligations, and renewal clauses
27. What happens if our organization requires an on-premise deployment due to regulatory compliance requirements?
Legistify operates as a SaaS-based solution, but for highly regulated industries (such as banking and healthcare), we offer:
Private cloud deployment (AWS, Azure, or GCP) with dedicated infrastructure
Hybrid model where contract data is stored on client servers, while the tool runs on Legistify’s infrastructure
On-premise integrations for legal compliance without affecting the platform’s core functionalities
Each deployment model is evaluated based on the organization’s IT security and compliance needs.
28. How does Legistify handle contract version control and prevent duplication issues?
Legistify provides automatic versioning, audit trails, and comparison tools to track changes, prevent duplication, and maintain contract integrity.
29. Can we define multi-level approval workflows with conditions?
Yes, Legistify supports conditional approvals, parallel/sequential workflows, custom notifications, and escalations based on contract type and value.
30. What happens if a signer declines or requests modifications?
The contract can be recalled, edited, and resent, or sent back for negotiation with tracked reason logs for transparency.
31. Can the tool manage contracts across different business units or departments?
Yes, it supports managing contracts across multiple departments or business units, with permission controls to keep sensitive information secure and ensure cross department functions being carried out on the tool.
32. How does the tool assist with contract negotiation tracking?
It tracks contract amendments, redlines, and changes during the negotiation process and ensures all versions are documented for review.
33. How does the tool help ensure contract compliance?
The tool tracks all contractual obligations and deadlines, sending alerts to ensure you stay compliant with terms, renewals, and milestones. It also supports setting up of AI Playbook which helps you to set up guidelines at organisation and template level and see if the agreement is compliant with those guidelines or not.
34. Can I set up custom approval workflows for contracts?
Yes, you can configure workflows for contract approval, ensuring that contracts are routed to the correct approvers at each stage.
35. How does the tool handle contract renewals and automatic reminders?
The tool sends automatic reminders for contract renewals and critical deadlines, reducing the risk of missed renewals or expirations.
36. Can I collaborate on contracts with external parties (e.g., clients, suppliers)?
Yes, the tool allows for secure collaboration with external stakeholders, sharing documents and feedback directly within the platform. You can share the contract via - General access link, restricted access link and also attaching the document to the email.
37. Does the third party need to have Legistify to redline a document?
No, the third party doesn't need Legistify. They can redline the document in formats like Word or PDF and send it back for review. You can then upload the redlined version into Legistify for final approval.
38. How does the tool handle contract amendments or modifications?
The tool automatically tracks contract amendments and provides version control, ensuring that all changes are recorded and that the most current version is always accessible.
39. Can I track the status of contracts in real-time?
Yes, the tool provides a real-time overview of each contract’s lifecycle, showing you where each contract is in the approval or negotiation process.
40. Can I assign roles and responsibilities within the contract management process?
Yes, the tool allows you to assign roles and responsibilities to team members, ensuring accountability at each stage of the contract lifecycle.
41. Can the tool be customized to fit my organization’s unique contract management needs?
Yes, the tool is highly customizable, allowing you to adjust workflows, reporting, and templates to fit your organization’s specific requirements
42. How does the tool support mobile access for contract management on the go?
The tool is fully mobile-compatible, allowing you to access and manage contracts, track deadlines, and sign documents from anywhere, at any time.
43. Can the tool help streamline contract approvals from legal, finance, and other departments?
Yes, the tool includes customizable workflows that enable quick routing for approvals from various departments, making the approval process more efficient.
44. Can multiple users collaborate on a contract at the same time?
Yes, multiple users can collaborate in real-time, leave comments, and make edits simultaneously, streamlining the review and approval process.
45. How does the tool track and highlight specific terms in contracts?
The tool’s smart search tracks specific terms and clauses, highlights them in the contract documents, and provides an overview of how many times the term is mentioned across all contracts in your repository, making it easier to ensure consistency and compliance.
46. How can the AI tool help in extracting key dates from executed contracts?
The AI automatically identifies and extracts key dates such as execution dates, renewal deadlines, payment milestones, and expiry dates, ensuring that you never miss an important contractual obligation.
47. How do I input specific questions or criteria to run Legal DD on my executed contracts?
You can input specific legal questions or criteria directly into the AI DD module. The tool then scans your executed contracts and extracts relevant information based on your queries, highlighting areas that need attention.
48. Does the platform support procurement of stamp papers for different jurisdictions?
Yes, the platform supports procurement of stamp papers for various jurisdictions ( physical and digital both)
49. How can I upload already existing stamp papers onto the platform?
You can easily upload your already existing stamp papers onto the platform by scanning or taking a clear image of the physical stamp paper and uploading it in a digital format (like PDF or image files) for future reference and use in contracts.
50. How can I get appropriate clauses and terms for my contracts?
We have an AI tool, Legal GenAI, that automatically suggests the most relevant clauses and terms based on your contract type and business needs, streamlining the drafting process and making it more efficient.
51. How can I get appropriate clauses and terms for my contracts?
We have an AI tool, Legal GenAI, that automatically suggests the most relevant clauses and terms based on your contract type and business needs, streamlining the drafting process and making it more efficient.
52. How can the AI tool help me review lengthy contracts quickly?
AI Summarizer, summarizes lengthy contracts by identifying key details and generating concise, easy-to-read summaries. This allows you to quickly grasp the most important sections, saving you time and effort during document review.
53. How can I collaborate with my team while editing contracts?
Our in-built editor allows for real-time collaboration, version control, and comment sorting. You can work together in real-time, track changes, leave comments, and even chat with your team or third parties directly within the tool, streamlining the entire editing process.
54. How can I compare different versions of a document and track changes?
Our tool allows you to compare two documents to quickly identify differences. You can highlight changes, accept or reject them individually or in bulk, and even merge file versions to finalize the document. Additionally, you can browse the version history to restore previous versions and track changes over time.
55. Can I set up and manage escalations for contract tasks?
Yes, you can set up and manage multi-level escalations for any contract template. This allows you to define escalation levels, assign recipients, and ensure that contract-related tasks are handled promptly and efficiently.
56. Can I create and customize my own contract templates using the tool?
Yes, you can create and customize contract templates with ease using the tool’s no-code builder. You can input contract details, add and customize meta-fields, and choose various field types (like text, date, or file upload). Once finished, you can activate the template for use within your organization.
57. Can I create and download custom MIS report templates for contract metadata?
Yes, you can create custom MIS report templates by selecting specific contract metadata fields and saving them. Once the template is created, you can generate reports in Excel or PDF formats, apply filters to refine the data, and receive the report via email for easy access.
58. How can I view and manage external parties I’ve signed contracts with?
To manage external parties, go to "Counter Parties" under "Resources." You can view key details, add organizations, use bulk editing, filter, and download the list of external parties with signed contracts.