Legacy Contract
The Legacy Contracts is designed for importing and consolidating previously executed contracts. This feature allows you to centralize all your contracts in one location by uploading files and adding basic contract details using our template workflow.
By using this section, you can efficiently manage, store and organize your executed contracts, ensuring they are easily accessible and stored according to your company's standards and workflows.
Let's see a step-by-step guide on initiating a Legacy Contracts in CMT -
Selecting a Template
Navigate to "New" and select "Legacy Contract."
Upon selecting "Legacy Contract," a drop-down menu appears with all available templates. Select the Contract Template that corresponds to the executed contract.
Filling Meta Fields & Adding Document
A page opens displaying relevant meta fields for the chosen template. These meta fields are generated based on the contract template provided to Legistify by your company. We automate the template for the user, creating meta fields corresponding to the variable components in the contract template.
Key features of these meta fields include:
Labels: Titles indicating the type of information needed.
Mandatory Fields: Clearly marked (starred) areas that require user input.
Help Button: Provides guidance on filling in the fields with relevant information.
Fill the customizable form that captures the key values of the contract using the template workflow to ensure all key information is saved in the Contract Management Tool.
Upload the executed contract file in the dedicated meta field (as shown below).
Adding Labels & Followers
On the right side of the form, you will see action buttons with the following roles:
Labels: Select "Label" to add any custom labels to the contract for personalized organization and reporting. This will help you sort and filter your contracts in the repository.
Followers: Click on "Followers" to see the list of individuals who have access to view and edit this contract. Select the users you want to follow the contract. You can also assign the contract to a user, who will receive the first email as soon as the contract is initiated.
Submitting the Contract
After completing the meta fields, submit the form.
The contract will be initiated.
View the contract details such as template details, contract stage, contract title, ID, status, type, subtype, template name, aging, creation, modification dates, requester, labels, and followers.