Overview
The User Management section in the Notice Management Tool allows org admins to manage all NMT users directly from within the platform. You can add new users, edit existing user details, activate or deactivate accounts, assign user roles, set default template followers, and remove users — all without needing to contact Legistify support.
How to Access User Management
From the left-hand navigation bar, click Settings.
On the Settings page, click User Management.
The User Management page will open showing a list of all users in your organisation.
The User Management List
The user list displays the following columns for each user:
User ID — unique system identifier for the user
User Name — full name of the user
Email — registered email address
User Role — the role assigned to the user (e.g. Admin, Legal)
Phone — phone number if added
Status — a toggle to activate or deactivate the user
Key Actions — edit (pencil icon) and delete (bin icon)
You can search for any user by name or email using the search bar at the top right. Use the download button to export the user list. Pagination controls let you navigate through the list in sets of rows.
Adding a New User
Click the Add User button at the top right of the User Management page.
An Add New Organisation User panel opens on the right side. Fill in the following fields:
Full Name — the user's full name
Email — the user's work email address
Phone Number — optional
User Role — select the appropriate role from the dropdown
Default Template Followers — select one or more notice templates. The user will be added as a follower by default for any new notice created under these templates. To also apply this to existing notices in the repository, choose Yes when prompted.
Click Submit to create the user. Click Discard to cancel.
Editing a User
Click the edit (pencil) icon next to any user in the list.
An Update Organisation User panel opens on the right side with the user's current details pre-filled.
Update any of the fields — Full Name, Email, Phone Number, User Role, or Default Template Followers.
To add or remove template followers, click within the Default Template Followers field and select or deselect templates. Selected templates appear as tags that can be removed individually.
Click Submit to save changes. Click Discard to cancel.
Activating and Deactivating Users
Use the Status toggle in the user list to activate or deactivate any user. An active user has access to the Notice Management Tool. A deactivated user loses access but their data and history are retained in the system.
Removing a User
Click the delete (bin) icon next to any user to remove them from the organisation. This action permanently removes the user's access.
Default Template Followers
When adding or editing a user, the Default Template Followers field lets you assign notice templates to the user. This means the user will automatically be added as a follower for every new notice created under those templates, without needing to manually add them each time. This is useful for ensuring key team members stay informed on all notices of a certain type.
Conclusion
User Management in the Notice Management Tool gives org admins full control over their team's access and visibility without external dependency. With the ability to set default template followers at the user level, onboarding new team members and keeping them connected to the right notices is straightforward from day one.