Overview
The Repository is the central location where all contracts created in the Contract Management Tool are stored and managed. From the repository, users can view contract details, track their current stage, analyse documents using AI, generate reports, and organise contracts for easier access.
The repository provides multiple views, filters, and search options to help users quickly locate and review contracts throughout their lifecycle.
Viewing Your Contracts
The Repository displays a list of all contracts available to the user.
Each contract row shows key information such as:
Company Name – The counterparty involved in the contract
Category – The type or classification of the contract
Created At – The date when the contract was created
Created By – The user who initiated the contract
Stage – The current stage of the contract workflow
Expiry – The contract expiry date
Stage Ageing – The duration the contract has remained in its current stage
You can click on any contract to open it and review the details.
Pagination
The Contract List now supports a 500-row pagination option, up from the previous maximum of 100. Users managing large repositories can view more contracts on a single page, reducing the need to navigate across multiple pages during bulk review.
Use the Show Rows dropdown at the bottom of the contract list to select your preferred page size: 10, 25, 50, 100, or 500.
Contract Status Tabs
At the top of the repository page, you will find different tabs that categorise contracts based on their status.
These tabs include:
All – Displays all contracts available in the repository
In Process – Contracts currently undergoing review or approval
Awaiting Sign – Contracts waiting to be signed
Executed – Contracts that have been fully completed and signed
Expired – Contracts that have passed their expiry date
Rejected – Contracts that have been rejected during the approval workflow. This tab gives you a dedicated view of all rejected contracts so they can be reviewed, revised, or resubmitted without having to search through the full repository
Archived – Contracts that are no longer active but remain stored for reference
These status tabs allow users to quickly locate contracts based on their current stage in the contract lifecycle.
Search Bar
The search bar located at the top of the repository page allows users to quickly locate specific contracts.
You can search for contracts using:
Contract title
Unique contract ID
Contract ID
Metadata fields
This makes it easier to find specific contracts without manually browsing the entire repository.
Ask AI
Each contract includes an Ask AI option that allows users to analyse the contract using AI-powered tools.
Using Ask AI, you can perform actions such as:
Identify Key Clauses within the contract
Extract Obligations from the agreement
Run AI Playbooks to check compliance with predefined guidelines
Generate Contract Summaries for quick understanding
These features help users review and analyse contracts more efficiently.
Generate Report
The Generate Report button allows users to download a report containing repository data.
When you click Generate Report, the system prepares a report containing the contracts available in the repository. Once the report is generated, it is sent to the user's registered email address.
This feature is useful for reporting, tracking, and internal record management.
View Button
The View option allows users to manage which contract views are visible within the repository.
You can enable or disable views such as:
All
In Process
Awaiting Sign
Executed
Expired
Rejected
Users can also save custom views to quickly access frequently used contract categories.
Filter Button
The Filter option helps users narrow down the list of contracts displayed in the repository.
Contracts can be filtered using attributes such as:
Contract stage
Contract status
Unique ID
Other metadata fields
Filters make it easier to locate specific contracts when managing large volumes of agreements.
Column Settings
The Column Filter option allows users to customise the information displayed in the repository table.
You can show or hide columns such as:
Company Name
Category
Created At
Created By
Stage
Custom repository fields — such as Entity, Location, or Department — now automatically appear in the column configuration without requiring any code changes. These fields are labelled with an (Additional) suffix to distinguish them from default system fields, and their data displays correctly in the contract listing.
Folder View and List View
The repository supports two viewing formats for organising contracts:
Folder View – Displays contracts grouped into folders for structured organisation.
List View – Displays contracts in a detailed table format with metadata fields.
Users can switch between these views depending on how they prefer to navigate and manage their contracts.
Conclusion
The Repository serves as the central dashboard for managing all contracts within the Contract Management Tool. With features such as status tabs, search, filters, customisable views, 500-row pagination, custom field support in column configuration, reporting tools, and AI-powered analysis, it provides a comprehensive workspace for tracking and managing contracts throughout their lifecycle.