Overview
The Repository is the central location where all notices created in the Notice Management Tool are stored and managed. From the repository, users can view notice details, track their current stage, analyse notices using AI, take bulk actions, and organise notices for easier access.
The repository provides multiple views, filters, and search options to help users quickly locate and review notices throughout their lifecycle.
Viewing Your Notices
The Repository displays a list of all notices available to the user.
Each notice row shows key information such as:
Notice Title — the name of the notice
Type — sent or received
Sender Name — the party who sent the notice
Receiver Name — the party who received the notice
Notice Date — the date the notice was issued
Reply Date — the deadline for replying
Stage — the current stage of the notice
You can click on any notice to open it and review the details.
Notice Status Tabs
At the top of the repository page, you will find tabs that categorise notices based on their status:
All — displays every notice in the repository
Ongoing — notices currently in progress
Closed — notices that have been closed
Archived — notices that have been archived
Custom Views — any saved views your organisation has created appear as additional tabs. Use the + View menu to manage which tabs are visible.
Search Bar
The search bar at the top of the repository page allows users to quickly locate specific notices. You can search by notice title or any associated metadata fields.
Assigned To Me
Use the Assigned To Me toggle at the top right to filter the list to only notices assigned to you.
Show Rows
Use the Show dropdown to control how many rows are displayed per page (e.g. 50 Rows). Use the pagination arrows to navigate between pages.
Grid and List View
Use the toggle at the top left to switch between Grid view and List view depending on your preference.
Ask AI
Each notice includes an Ask AI option that allows users to analyse the notice using AI-powered tools. Using Ask AI, you can:
Translate Files — translate notice documents into your preferred language
Summarise Files — generate a summary of the notice documents
Notice Summary — get an AI-generated summary of the notice
You can also type a prompt directly into the Ask Legistify AI input at the bottom of the panel.
Explore With Codex
Click the Explore With Codex button at the top right to open Codex with your notice repository as context, allowing you to run portfolio-level queries and generate insights across all your notices.
Filter
The Filter option helps users narrow down the list of notices displayed in the repository. Click the filter icon to open the filter panel. Select a filter attribute, choose IS or IS NOT, enter the value, and click Show Results. Click Add Filters to add additional conditions or Reset Filters to clear all filters.
Column Settings
The Columns option allows users to customise which columns are visible in the repository table. Toggle columns on or off and click Submit to apply. You can also reorder columns by dragging them.
Download
Click the Download icon at the top right to export the notice list. Choose between PDF and CSV formats.
Bulk Actions
Select one or more notices using the checkboxes to activate the bulk actions toolbar. The following actions are available:
Archive — archive the selected notices
Download Documents — download documents attached to the selected notices
Manage People — manage followers for the selected notices
Mark Primary Assignee — assign a Primary Assignee to multiple notices at once. Select the notices, click the Mark Primary Assignee icon, choose the user, and apply
Labels — add or update labels on the selected notices
Stage Change — update the stage of the selected notices
Add Task — create a task linked to the selected notices
Delete — permanently delete the selected notices
Conclusion
The Repository serves as the central dashboard for managing all notices within the Notice Management Tool. With features such as status tabs, search, filters, customisable views, AI-powered analysis, and bulk actions, it provides a comprehensive workspace for tracking and managing notices throughout their lifecycle.